Executive Assistant
Christchurch, Canterbury
- Flexible working, fast paced and varied opportunity
- Christchurch based rapidly growing property business
- Are you an ‘admin genius’ that likes to make others’ lives easier?
- Competitive salary + hybrid work + car park
JAXX Property Acquisitions is a small property investment and development business experiencing strong growth. They require an Executive Assistant to support the smooth operation and expansion of the business – someone who will make the owner and team's lives easier and help them shine.
The Executive Assistant role is broad, varied and busy, focused on providing high-level support to the Director and team with general administration, project coordination, and the day-to-day running of the growing business. This is not just a desk-bound role and will often require you to be out and about on their sites.
This represents a unique opportunity for a resourceful 'jack of all trades' who enjoys rolling up their sleeves and enthusiastically taking anything on. You'll be well rewarded for your dedication and the career growth opportunities are excellent.
Responsibilities will include:
- Working closely with the Director and team to monitor the daily progress of projects.
- Manage enquiries, correspondence, and stakeholder communication, including following up with consultants, agents, contractors, and partners on the Director’s behalf.
- Coordination of project documentation, communication and compliance requirements associated with construction activities and resource consents.
- Calendar management, meetings, preparing agendas, minute taking and actioning 'To Do Lists'.
- Improvement of systems and processes to enable operational excellence and business growth.
- Ensuring a smooth functioning office, including ordering supplies, arranging cleaning and getting all the small jobs done.
- Ensuring the Director’s personal and professional life runs smoothly.
If you're a positive and super organised person – an 'admin genius' who enjoys a challenge and working in a role that will keep you learning, stimulated and busy throughout the day – this is the opportunity for you!
Skills and Experience:
The successful candidate will be a likeable person with excellent people skills and a successful history of building strong relationships with key stakeholders. You'll be motivated, nimble, autonomous, a self-starter, highly responsive and will enjoy working in a small team. We'd like you to:
- Have proven experience in a related Administration, Executive Assistant or Coordinator role, with excellent administration skills and a strong eye for detail.
- Be a highly organised multi-tasker with initiative and proven ability to get things done on time.
- Be an excellent problem-solver who can figure things out independently – you won't always have someone looking over your shoulder.
- Enjoy juggling multiple projects effectively and efficiently – learning on the fly.
- Be enthusiastic, a team player and willing to turn your hand to anything – pitching in where needed.
- Have intermediate/advanced skills in Microsoft Office suite, with fast and accurate skills and be competent using a range of software, with the ability to learn new systems.
- Be proactive in supporting the busy team with ideas for improvement – you'll be the person who anticipates needs and gets ahead of issues.
Culture
JAXX Property Acquisitions is an ambitious, driven and fun environment. The team works together to get the right outcomes for their clients and their passion for commercial property is evident from the outset. A person who also shares a passion for property would be a great fit. This is a small team who are always out and about, so this is not a traditional office environment!
Benefits
This is a role where you can make your mark! You'll work autonomously in a fast-paced environment, getting things done alongside high performers. As the glue that holds everything and everyone together, you'll play a vital role in their success.